Important : Applications that do not include the information required will be deemed ineligible by the FRQNT.
6.Required supporting documents
Letter of reference (by email or online)
Two letters of reference from referees should be sent to the program manager. The applicant must provide the number of his application and his personal identification number (PIN) to his referees to fulfill the letter.
For Quebec referees, it is strongly suggested to use the letter available online in the researcher’s personal electronic file. This letter is sent to the Fund through his electronic file.
Foreign referees can use the dynamic PDF letter available in the Toolbox. Referees must complete the letter in PDF format, print it, sign it, scan it and send it to the Fund by mail: pbeee@frq.gouv.qc.ca .
Documents to include in the electronic form (PDF)
The documents listed below must be attached to the electronic form in the order described in two (2) PDF documents. The first one includes a copy of the identification page of a valid passport or official document. The second includes the rest of the documents.The student must ensure that the documents are not protected by a password.
Documents submitted in a language other than French or English must be accompanied by a translation of the original.
A copy of transcripts for every year of the applicant’s university studies, whether they were completed or not (certificate, diploma, bachelor’s, master’s, doctoral, etc.).
A copy of the identification page of the applicant’s valid passport from his/her home country or any other official document that established the applicant’s citizenship;
A copy of your diploma unless there is a grade in this document. The applicant must also provide the transcripts for any equivalencies that were granted for courses taken in other institutions or as part of other programs. Any transcripts from institutions located outside North America must include a note from the applicant explaining the marking system. The FRQNT reserves the right to verify with institutions the authenticity of any information given by applicants. The transcripts must be organized chronologically from newest to oldest;
Acknowledgements of receipt or letters from editors for articles that are submitted, accepted or in press (acknowledgements for published articles will not be given to the committee);
Additional document for applicants who carried out part-time or unregistered sessions since first registering for their graduate studies
An attestation from the registrar listing any unregistered or part-time sessions.
Additional document for applicants seeking an eligibility period exception
An official document attesting to the applicant’s suspended registration and a medical certificate indicating the reasons and duration of the suspension, if applicable.
The FRQNT reserves the right to verify the authenticity of any information or documents given by applicants with relevant bodies.
Submitting the required documents
The candidate must send the electronic form to the FRQNT before the competition deadline: November 1st 2016.
It is the applicant’s responsibility to verify that the documents attached to the electronic form (PDF) include all the required documents for the application to be considered acceptable. No document requested in the electronic form that would be sent by email or mail will be accepted.
The candidate must ensure that his referees send the letters of reference no later than the competition deadline.
Acknowledgment of receipt:In December, applicants will be informed via email of the receipt of their application. The candidate who has not received this notice should contact the program manager before December 15th 2016.
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